NPO Projects Manager

Position Summary

Strategy, Planning and Financial Management

• Developing and delivering the MHSA Project strategy, in line with the organisation’s strategic aims.
• Planning and reviewing the progress of the Project strategy and financial management at regular intervals (monthly, quarterly, and annually).
• Ensuring all partner offices are working in line with the Project strategy to achieve the organisation’s agreed long-term goals.
• Developing and implementing an annual budget for the Project strategy, in line with the organisation’s financial procedures.
• Ensuring financial transactions to and by MH partners are made in accordance with MOU and Project funding agreements.
• Using effective models and tools to enable planning and writing of Project proposals that comply with the Project guidelines and standards of MH.

Support to Senior Management

• Producing and presenting programmatic feedback and financial reports to the Country Director and Board of Directors on a monthly, quarterly, and annual basis.
• Advising senior management on the future projects and the viability of obtaining funds to support these.
• Ensuring the MH Project policies and practices are in line in with the Project standards and local regulations.

Project Management

• Ensuring the effectiveness and positive impact of the Projects implemented, including resources, feedback, and additional training, as and when required.
• Collaborating with overseas partners to ensure their strategies are in line with the MHSA Project strategy and sharing decision-making for maximum benefit to the global Projects team.
• Developing a reporting mechanism for the Projects team to use, which includes monitoring Project delivery and financial reporting.
• Ensuring that partner offices effectively use the MHSA software suite for managing budgets and monitoring and coordinating Projects across the organisation.
• Ensuring overseas partners are working in line with partnership policies, which meet the organisational strategic aims.
• Reviewing and assisting with the development of partner organisations, by providing training, resources, and feedback. Developing and implementing a clear communication structure between the Project and fundraising departments.
• Providing timely feedback to fundraising departments, supporters, and stakeholders particularly during emergencies, Ramadan, Qurbani or any other specific campaign.
• Being familiar with existing changes within the required standards and regulations for NGOs / humanitarian relief, development agencies and local laws.

Humanitarian Response

• Developing and implementing a strategy to deliver rapid emergency responses during disasters and human crisis.
• Supporting emergency teams in identifying relevant stakeholders for the emergency Project (UN, NGOs, donor agencies, and private sector)
• Actively encouraging partners to increase collaboration with agencies, UN institutions, donors, trusts, foundations, campaigners and standard organisations, especially during an emergency.

Program Monitoring, Evaluation and Learning (MEAL)

• Developing a regular process of monitoring and collecting data of all MHSA Projects.
• Ensuring effective and regular monitoring of international Projects to evaluate their impact and direction.
• Ensuring adequate assessments are made and MEAL recommendations are implemented.
• Sharing recommendations based upon MEAL with all MH donors and stakeholders.

Staff Management

• Ensuring Project staff are trained and follow all policies and procedures.
• Undertaking any reasonable responsibilities as required by line management and adhering to all policies at MH.
• Ensuring effective time management and attendance of the Projects team, through tools provided.
• With the HR Department conduct performance reviews and manage team and individual performance.
• Please note that the role requirements may change from time to time.

Essential skills & knowledge

• Project management experience in an international humanitarian aid organisation.
• Project planning and budget management.
• Managing staff.
• Strong leadership skills.
• Demonstrable ability to evaluate the type of initiatives and programmes within the scope of the post and initiate, develop and deliver new initiatives that build on their successes.
• Commitment to MHSA core values and strategic direction
• Essential Aptitude
• Innovative management style.
• Ability to work flexible hours.
• Energy, enthusiasm and flair to work hard and achieve ambitious targets.
• Excellent verbal communication and public speaking skills.
• Clear focus on strategic issues, with the ability to translate into appropriate action.
• Successful change management.
• Experience of supporting individuals to meet agreed objectives and milestones.
• Experience of successfully working as part of a team, openly exchanging information and supporting colleagues.
• Ability to lead and inspire teams

Qualifications & Experience

• Educated to degree level
• Evidence of Continued Professional Development relevant to the role purpose and level.
• Experience working in the not-for-profit or government sector.

Strong communication skills, both written and verbal.

• Outstanding interpersonal skills and ability to build relationships with all staff members.
• Self-starter, who can set achievable targets, manage own workload, and meet tight deadlines, often under pressure.
• Preparing and analysing data. Proficient IT skills - ability to use Microsoft Office.
• Good judgement and decision-making skills.
• Honest and trustworthy with a strong sense of ethical and professional behaviour and always ensuring confidentiality.
• Excellent time management and organisational skills - able to work to tight deadlines and keep others informed of progress.
• Working understanding of Sha’riah law.

How To Apply

Application is by CV and covering letter by email to [email protected] or by hard copy to our address.

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